ProofGallon Monthly close. Backed by records.

Know where every proof gallon went before the 15th.

Daily records, tank and package tracking, bottling records, and monthly close backup for small DSPs that have outgrown spreadsheets — without taking on full distillery ERP .

When a report line says 137.24 proof gallons, you should be able to click it and see exactly where that number came from .

Get your records mapped See how it works See the mobile capture flow
Secure file transfer. We'll review your records and follow up.

March 2026 close

Due Apr 15 · 2 days Ties out

Production account reconciliation · Form 5110.40

CSV
Line
Proof gal
Backing
Beginning on hand · 3/1
0.00
reset Mar 1
Spirits produced
4,089.84
62 distillation runs
Transferred to storage
-3,952.60
62 barrels filled
Losses - distillation
0.00
within tolerance
Ending on hand · 3/31
137.24
Click -> source records

Close rule. An account must balance to within 0.01 PG and all anomalies must be resolved or acknowledged before you file. Corrections keep the original event linked to its replacement for review.

K. Halsey · QA manager Period due · Apr 15

The report is not the hard part. The backup is.

1 Daily records

Capture every production, transfer, proof, and packaging event.

2 Source records

Every event is tied to a container, lot, or activity record.

3 Monthly close

Numbers roll up, tie out, and highlight any variances.

4 Audit binder

Export a complete binder with the records behind every number.

From the daily record to the monthly report, every proof gallon is traceable.

Capture the record while it is still true.

Most monthly close problems start days earlier — at the tank, barrel, bottling table, or loading door.

Scan the container. Record the movement. Snap the gauge. Add a note.

By the time the 15th comes around, the backup is already there.

  • Scan tanks, barrels, packages, and bottled lots.
  • Record transfers, proof changes, losses, bottling runs, and removals.
  • Speak a note and turn it into a draft record.
  • Attach photos to the event they support.
  • Walk inventory and flag missing or moved containers.
  • Review exceptions before monthly close.
Transfer Draft
Source Tank T-104
Destination BBL-22-18
Wine gallons 52.10
Proof 125.0
Proof gallons 65.13
Photo attached
Save source record
This record now backs March storage activity.

Built for the point where Excel starts to scare you.

Multiple proofs. Tanks, barrels, packages, bottling runs. Removals, losses, corrections, federal reports. The spreadsheet got you here. Now it's the thing you least trust.

Before: Spreadsheets everywhere
1 _Stripping_Log 2 _Tank_Inventory 3 _Barrel_Inventory 4 _Bottling_Records 5 _Package_Inventory 6 _Removals_Losses 7 _Proof_Changes 8 _Proof_Reports 9 _Monthly_Close_Mar_26 10 _Backup_v3_FINAL
9,647.20
After: One place. One truth.

Daily records linked to monthly close numbers you can trust.

Production account Ties out
Storage account 1 variance needs review
Processing account Ready
Federal audit binder Available

Click any number to see the record behind it.

TTB report backup with source records

Line-item backup for Form 5110.40, 5110.11, and 5110.28.

Audit-ready, every month

Variance checks, reconciliation, and an exportable audit binder.

Your data stays yours

Secure, encrypted, and never sold. You own your records.

You are probably a fit if:

  • Your monthly close depends on a spreadsheet only one person understands .
  • Your TTB reports are done, but the backup lives somewhere else.
  • You can get the number, but proving the number takes too long.
  • Every new product, proof, package, or barrel adds another place to miss something.
  • You looked at distillery software and thought: too expensive, too heavy, or too much setup .

Send us what you use today.

Upload the records you already retained: Pay.gov receipts, completed TTB PDFs, legacy binder scans, spreadsheets, or system exports. We'll preserve the originals, map what can be trusted, show what's missing, and let you know if ProofGallon is a fit.

Your files are secure, private, and tied to the email you provide.